Workflow & Process Management (Capture & Distribution)

Easy set up of simple workflow. Scanning of documents, document handling, distribution and archival in designated folders. Authentication and security can be enabled.

Usage reports can be generated for accounting or cost tracking purposes.

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RICOH Streamline NX

A powerful suite of scalable, integrated document management applications and tools that allow  you to implement standardized intelligent solution in every office, globally.

Achieve significant operational cost savings alongside process improvements whilst achieving your security, compliance and sustainability objectives.

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GlobalScan NX Serverless

GlobalScan NX simplifies and improves the integration of paper documents into a digital workflow, with simple ‘select and go’ buttons to scan directly to the desired location.

Document processes are improved with next generation scanning;; productivity is raised by distributing, sharing and managing documents digitally; the ability to scan to editable file formats directly from MFP and to add security to pdfs provides more flexibility and reassurance.

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GlobalScan NX Server

GlobalScan NX converts scanned paper documents into electronic files and routes them to network folders, email addresses, fax servers, Microsoft Sharepoint and other line of business systems.

With load-balancing and failover support included standard, users across the entire company can reliably scan and route documents to predefined workflows using a simple interface.

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PaperPort Professional

Take control of your documents and have instant access to them all.

From scanning and converting, to editing and sharing files. Simplify document management and improve your efficiency and productivity.

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To know more read: https://www.ricoh.co.in/solutions/workflow-and-process-management

Enhanced Locked Print NX

Secure Printing with FlexRelease

Enhanced Locked Print NX works in conjunction with Ricoh's Card Authentication Package to provide a convenient and secure card-based method for printing confidential documents. With Enhanced Locked Print NX, you can gain all the efficiency and cost benefits of shared, centralized MFPs without compromising document security.

About Enhanced Locked Print NX and Enhanced Locked Print NX FlexRelease Server

• Cost-effective solution for storing, releasing and managing your confidential document output
• Card Authentication Package speeds up user sign-on and retrieval of locked confidential documents
• Our new Enhanced Locked Print NX FlexRelease Server option provides users with the freedom to pick up print jobs at the device of their choice - the print job follows the user

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 Features and Benefits

• Document security in a shared printing environment where card authentication controls user access
• Enhanced Locked Print FlexRelease Server combines the security of locked printing with the freedom to choose when and on which device the output will be delivered
• Lets you reduce operating costs using a centralized printing strategy, without having to sacrifice security
• Users can safely send documents to printers where they are securely held until released by the authorized user
• Documents cannot be picked up at the printer by another user - protecting information confidentiality
• Documents stored at the printer are encrypted (information cannot be compromised even if the hard drive is stolen)
• Jobs stored on the printing device are retained even when the device is powered off

Using Enhanced Locked Print NX

• By default, all user printing jobs are secured - there is no need to designate "Locked Print" when printing from the PC
• After arriving at the shared Multifunction printing device, the user can log in manually or quickly sign-on to use the machine by card reader if Card Authentication Package option is installed
• The user's stored print jobs are displayed on the MFP's touch screen display
• Selected jobs are printed while the user is present to collect them
• Jobs printed in error can be deleted by the user at the MFP panel before being printed - saving costs by reducing unnecessary output
• With FlexRelease feature enabled, print jobs securely stored on one MFP can be accessed and released from another Ricoh MFP on the network without the need for external hardware or software

Using Enhanced Locked Print NX FlexRelease Server

• By default, all user print jobs are delivered to the FlexRelease Server
• Upon arriving at the device of their choice, the user logs onto the MFP and the users stored print jobs are displayed
• If the Card Authentication Option is installed, users can simply swipe their proximity card to log in
• Selected jobs are printed while the user is present to collect them
• Jobs printed in error can be deleted by the user at the MFP panel before being printed - saving costs by reducing unnecessary output

For more information read: https://www.ricoh.co.in/solutions/cost-management-and-security/enhanced-locked-print-nx

 

Card Authentication Package

Card-based User Authentication and Permissions Management 

The Card Authentication Package improves security while making it easier and faster for users to authenticate and access networked Multifunction Products (MFPs). Issued cards can manage user privileges, such as restricting the use of color, regulate scanning and provide users with secure printing of confidential documents.

About the Card Authentication Package
The Card Authentication Package provides an automated process for authenticating a user for access to MFP features and functionality, leveraging standard card reader technology. Installations with greater than about 500 users also require the Card Authentication Server software.

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 Features and Benefits

• MFP Access Control to eliminate unauthorized usage
• Security of information assets
• Reduce everyday operating costs
• Improved business processes and user efficiency
• Reduces output costs, for example by restricting the use of color only to authorized card holders
• Improves security and workflow efficiency with scanning processes based on card credentials (when used with GlobalScan NX)
• Protects confidential documents using card access to release documents for printing when sent to shared MFPs (when used with Enhanced Locked Print NX)
• Establishes accountability through cost tracking tied to the identity of individual users (when used with Smart Accounting)

For more information read: https://www.ricoh.co.in/solutions/cost-management-and-security/card-authentication-packages

Equitrac Express & Office

Equitrac Express is a total print and copy cost control for Educational Institutions.

Many educational institutions are expected to provide ready access to information and printing to both staff and anonymous users. At the same time, there is a strong need to allocate and recover output costs.

Equitrac Express provides the exact tools to efficiently monitor, manage and recover document output costs. It creates a secure environment whereby only the allocated users can release their documents; using flexible payment methods.

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Equitrac Office

Equitrac Office is a document accounting solution suite to achieve cost reduction and printing management.

Operational costs can significantly increase due to the proliferation of networked devices and spiraling output costs. Equitrac Office is designed to monitor, measure and manage network wide document output. This easy to use modular solution tracks copy and print activities in a detailed manner. You can easily and accurately allocate costs to specific individuals, departments or groups.

This is the ideal tool to better understand office equipment usage and manage document output costs.

For more information read:https://www.ricoh.co.in/solutions/cost-management-and-security

EZ Charger Xpress

Monitor and Control Document Output Costs

In today’s challenging business environment, companies are realizing the importance of controlling the use of shared resources such as multifunction products (MFPs).

This is especially so in SMBs, where unmonitored usage of these devices can lead to wastage and high cost. While there are many types of solutions available to keep track of MFP usage, they are usually designed for larger organizations. This means that they are too complex and costly for SMBs to use.

About EZ Charger Xpress
EZ Charger Xpress is an affordable cost accounting solution that is ideal for SMBs. It provides all the important features required to accurately monitor and control MFP resources and user operations. For example, it gives administrators the ability to track copy, print, scan and fax operations, as well as set usage quotas for individual users.

EZ Charger Xpress does not require any connection to a server.

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Features and Benefits

• Serverless Cost Accounting ​EZ Charger Xpress does not require a connection to a server in order for copy, print, scan and fax functions to be monitored. Apart from these tracking features, the solution enables administrators to set quotas and automate periodic account balance top-ups.
  Administrators can also generate detailed reports with information on all MFP activity for cost tracking and billing purposes with the Utility tool.
  User account balances can be synchronized with up to 5 MFPs, allowing users to print at any device that is convenient and available.
   
• Mobile Device Support EZ Charger Xpress supports WiFi or WiFi Direct connections, which allow users to print from mobile and scan to mobile. This provides users with more convenience and flexibility
   
• Follow-Me-Print (Secure Print) Users can now choose to securely release their prints from any device on the same network. This not only enhances security, but also improves productivity as it reduces print queues.
   
• Flexible Login Methods Users are able to lo in to EZ Charger Xpress via these methods (1) Manual Login (2) Mobile Device (3) Pattern Pad (4) Optional Card Authentication Reader

Using EZ Charger Xpress

To use EZ Charger Xpress, customers need to install the client application on a supported MFP and the EZ Charger Xpress Admin Tool on a PC

Administrator 

• Choose to specify the detailed cost of each MFP resource. The cost is based, for example on the paper size and whether the printing or copying is black and white or color.
• The solution is able to generate detailed reports for chargeback purposes.
• Set an automatic periodic allocation or restriction on MFP resources for each user in an organization, ensuring better resource management.

Users

Presented with account balance upon log in. Depending on user access rights, print copy and scan functions are available at their fingertips.

For more information read: https://www.ricoh.co.in/solutions/cost-management-and-security/ez-charger-xpress

EZ Charger

Monitor and control document output costs

EZ Charger enables organisations to monitor and control document output costs.

By centrally tracking and limiting copy, print and scan functions at MFPs, users can check their account balances, make copies, scans, and release their prints without interference; meanwhile, administrators can seamlessly monitor and control usage in real-time.

Access to MFPs is secured by a user ID, which can be manually input or scanned with an optional card-scan device. With EZ Charger, MFP resource allocation and tracking are made simple.

About EZ Charger

• Tracking system for monitoring all of your networked MFPs and their document output costs.
• Allocates MFP resources including copies, prints, and scans by setting quotas unique to individual users or groups.
• Generates reports showing usage history by individual user(s), group(s), MFPs(s), and more.
• Supports billing code input for detailed charge-back and cost allocation.

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Features and Benefits

• Users conveniently control release and collection of their prints from any networked MFP or LP that is registered with EZ Charger, regardless to which device they print.
• Cost parameters can be set at many levels. They can be set for each MFP or LP; for each device feature, including copying, printing, and scanning; and can even be set for each MFP resource, including paper size, colour or black-and-white, single-sided or duplex.
• User quotas can be credited with predetermined amounts automatically, and administrators can issue top-up vouchers, so that users can credit their own accounts (from their PCs).
• Usage statistics and account balances are updated on the spot, as users make copies, scans or prints. Administrators have access to the latest information and can generate reports at any time.
• Summary or detailed line-by-line report available, providing information on all MFP activity for cost tracking or billing purposes.
• Document confidentiality is ensured because users can only print their documents when they release them, all while eliminating unclaimed printed documents and paper wastage.
• Companies can control expensive colour document output, while allowing the use of more economical black-and-white (even when a user's account balance/quota is depleted).

Using EZ Charger

• EZ Charger consists of two components; an administrative application for your print server used for account maintenance, and a client application embedded on each MFP for controlling resources. Both of these can be installed by your Ricoh Solutions Specialist.
• EZ Charger is simple to deploy and can be easily maintained by your current technical staff, eliminating the need for an external dedicated specialist.
• Your organisation's workflow remains practically unaffected even after the system is in place, with users requiring only minimal training.

Optional Modules

• Optional card-scan authentication - With this module installed, users need only scan their identification card to login or logout of the MFP.

 For more information read: https://www.ricoh.co.in/solutions/cost-management-and-security/ez-charger

Cost Management And Security

Organizations are constantly seeking new ways to trim costs and increase their bottom line. Ricoh’s cost management and security solutions help you to do just that.

We offer a plethora of solutions to help users achieve the optimal usage of resources.  Ricoh works with an organization to implement tools for routing print jobs, controlling access and reducing waste, allocating and charging back output costs, and centralizing reporting and management of the output environment.

For more information read: https://www.ricoh.co.in/solutions/cost-management-and-security